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The prior written approval of University Communications is required to shoot videos or still images on Â鶹¹ÙÍø & Wales University (Â鶹¹ÙÍø) property in the following circumstances:

1. Companies, organizations and individuals who are not Â鶹¹ÙÍø students, faculty or staff must always obtain University Communications’ prior written authorization. 

2. Â鶹¹ÙÍø students, faculty or staff if they are acting on behalf of an outside company (including businesses they own), organization or individual, and/or if the image or video will be shown or available outside of Â鶹¹ÙÍø’s campus.

For the above two conditions, an appropriate agreement must also be entered into between the parties. In addition, before the use of videos or still images where individuals are identifiable, the photographer must obtain a binding written release of each such individual.

University faculty, staff and students shooting videos or still images on Â鶹¹ÙÍø property for personal use or in conjunction with an academic course or other university program or activity do not need to seek approval if the final product will only be shown on campus.

In accordance with the university’s , Â鶹¹ÙÍø prohibits the indoor and outdoor recreational use of drones on Â鶹¹ÙÍø owned or controlled property. The policy includes protocol to request educational or commercial use of a drone for university purpose.

Â鶹¹ÙÍø reserves the right to seek or require removal of any video or photograph using the university’s identity from social media and other websites:

• for which prior written consent was needed
• use of which violates any agreement with, or policy of, the university, or
• except as provided by law, portrays anything that would be reasonably interpreted to be detrimental in any respect to the reputation or operations of Â鶹¹ÙÍø. 

Procedures

Anyone required to seek approval to shoot video or still images on campus in accordance with this policy must submit an online request form (see below) to University Communications to include a detailed description of the proposed project at least 15 business days prior to the project start date. Exceptions to the approval time frame will be permitted in limited circumstances.

The specifics of the approved project will be incorporated into a formal agreement, which must be signed by a representative from both parties. If there are significant changes to the project after a formal agreement has been reached, then the person seeking approval to shoot video or still images on Â鶹¹ÙÍø property must resubmit the parameters of the project.

Submit Your Request

*If you are a member of the Â鶹¹ÙÍø community looking to request photography or film production from our in-house marketing team, please submit your request via the .